Prices effective March 1, 2022
We do our best to be affordable to any size event, and as transparent as possible with expected costs! Please contact us with any questions, or to discuss our support for multiple events.
The services and rates listed are subject to change. A proposal is associated with every offer of service. Custom quotes may be created on request, or for special circumstances.
For full details regarding our services at an event, and to request a proposal for services, please contact us using the “Contact HPR” page.
EVENT TYPE KEY
| Event type | Estimated attendance | Waste Station Footprint |
| Basic | 200 participants or fewer | Compact |
| Small | Up to 1,000 participants | Compact |
| Standard | 1,001 – 4,000 participants | Somewhat dispersed |
| Large | More than 4,000 participants | Widely dispersed |
EVENT SERVICE FEES
| Basic event | Small event | Standard event | Large event | |
| Single day | $150.00 | $300.00 | $450.00 | $675.00 and up |
| Additional days | $150.00 | $200.00 | $300.00 | $475.00 and up |
| Materials charge, per day [1] | Included | $15.00 | $25.00 | $35.00 |
| Post-event waste disposal [2] | Included | $30.00 | $40.00 | $50.00 |
| Additional hours [3] | $40.00 / hr | $40.00 / hr | $50.00 / hr | $60.00 / hr |
| Additional travel time [3] | $25.00 / hr | $25.00 / hr | $25.00 / hr | $25.00 / hr |
| Services provided | Basic event | Small event | Standard event | Large event |
| Pre-event & post-event support (combined total) [4] | Up to 2 hours | Up to 2 hours | Up to 3 hours | Up to 4 hours |
| Event day on-site support [5] | Up to 5 hours | Up to 6 hours | Up to 9 hours | Up to 12 hours |
| Travel time to/from event | Up to 2 hours | Up to 2 hours | Up to 3 hours | Up to 4 hours |
| Paid staff (included in price) | None | None | Up to one | Up to two |
| Trailer / truck rental | At cost | At cost | At cost | At cost |
[1] The materials charge helps offset the cost of recycling non-standard items through TerraCycle Zero Waste Boxes.
[2] Includes travel time and up to $10.00 in tip fees. Any extra fees will be included in the invoice. Compost tip fees generally $5.00/bag, recycling $3.00 per trip for single-stream, Styrofoam, and plastic bags at Recycle Ann Arbor. Basic events include disposal of up to 100 lbs. compostables and 100 lbs. recyclables for no additional charge.
[3] Additional time beyond the amounts included in the package. Additional labor hours billed in 15-minute increments. Additional travel time billed in 30-minute increments.
[4] Pre-event support: Zero Waste Plan and, as needed, recycling & composting arrangements, pick up rental truck/trailer, meetings, emails, phone calls, setup pre-event day.
Post-event support: Sustainability Report and, as needed, additional sorting and data collection, cleaning recyclables, return rented truck/trailer, takedown post-event day.
[5] Event day support: waste station setup and takedown, managing Zero Waste team, waste stream sorting and data collection.
EVENT SUPPORT DAY RATES
For events where HPR is supplying support staff rather than managing the ZW effort.
| Rate | Onsite Hours [1] | Admin. Fee | |
| Jeff | $500.00 / day | Up to 12 hrs/day [2] | $0 |
| HPR Team Captain | $20.00 / hr [3] | Per event needs | $100.00/day [4] |
| HPR staff member | $15.00 / hr [3] | Per event needs | $50.00/day [4] |
[1] Pre-event planning and post-event processing billed as extra day, or by hour.
[2] Additional hours at “a la carte” rates.
[3] Hourly rates are billed in 15-minute increments.
[4] Admin fee $0.00 if Jeff is onsite with the team members.
Happy Planet Running 