Effective January 1, 2024
We do our best to be affordable to any size event, and as transparent as possible with expected costs! We’ll create a proposal tailored to your event, with all services and associated costs. If you are interested in services for multiple events, please contact us to discuss potential discounts.
We use the Event Type criteria below as guidance to help determine the level of service needed. The event type for any particular event will be specified in the proposal.
The services and rates listed are subject to change. For full details regarding our services at an event, and to request a proposal for services, please use the Get a Customized Quote form below.
Event Types
| Type | Attendance | Waste Station Footprint |
|---|---|---|
| Basic | 200 participants or fewer | Compact |
| Small | Up to 700 participants | Compact |
| Standard | 701 – 2,000 participants | Somewhat dispersed |
| Large | More than 2,000 participants | Widely dispersed |
Fees
| Timeframe | Basic | Small | Standard | Large |
|---|---|---|---|---|
| First Day | $200 | $350 | $500 | $750 and up |
| Additional Days | N/A | $250 | $350 | $500 and up |
| Materials Charge, per day [1] | Included | $20 | $30 | $40 |
| Post-Event Waste Disposal [2] | Included | $30 | $45 | $60 |
| Additional Hours (Captain) [3] | $40 / hr | $40 / hr | $40 / hr | $40 / hr |
| Additional Hours (staff) [3] | $20 / hr | $20 / hr | $20 / hr | $20 / hr |
| Additional Travel Time [3] | $25 / hr | $25 / hr | $25 / hr | $25 / hr |
[1] The materials charge helps offset the cost of recycling non-standard items through TerraCycle Zero Waste Boxes.
[2] Includes travel time and up to $15 per day in tip fees. Any additional tip fees will be included in the invoice, at cost. Typical compost tip fees are $20/yard at Tuthill Farms, and recycling $3 for small loads or $30/trailer at Recycle Ann Arbor.
Basic events include disposal of up to 100 lbs. of compostables and 100 lbs. of recyclables, at no additional charge.
[3] Includes additional time charges beyond the amounts included in the package. Additional labor hours are billed in 15-minute increments. Additional travel time is billed in 30-minute increments.
Services Included
| Description | Basic | Small | Standard | Large |
|---|---|---|---|---|
| Hours of Pre & Post Event Support [1] | 2 | 2 | 3 | 4 |
| Hours of Event Day On-Site Support [2] | 5 | 6 | 8 | 10 |
| Travel Time To/From Event, hours | 2 | 2 | 3 | 4 |
| HPR Staff Onsite (up to) [3] | 1 | 1 | 2 | 3 |
| Volunteers needed (minimum)[4] | 1 | 1 | 2 | 3 |
[1] Pre-Event Support: Zero Waste Plan and, as needed, recycling & composting arrangements, pick up rental truck/trailer, meetings, emails, phone calls, setup pre-event day.
Post-Event Support: Sustainability Report and, as needed, additional sorting and data collection, cleaning recyclables, return rented truck/trailer, takedown post-event day.
[2] Includes waste station setup and takedown, managing Zero Waste team, waste stream sorting, and data collection.
[3] HPR staff consists of Event Captain and additional staffers up to total indicated.
[4] Volunteers to be provided by event organizer. For fewer volunteers than indicated, HPR reserves the right to charge for additional staff to provide sufficient event support.
Get a Customized Quote
Event Support
For events where HPR is supplying support staff rather than managing the Zero Waste effort. Pre-event planning and post-event processing are billed as an extra day, or by the hour.
| Personnel | Rate | Hours | Admin Fee |
|---|---|---|---|
| Jeff Jackson, per day | $500 | Up to 12 hrs/day. Pre-event planning and post-event processing are billed as an extra day, or by the hour. [1] | NA |
| Team Captain, per hour | $20 [2] | As needed | $100 / day [3] |
| Paid Staff, per hour | $15 [2] | As needed | $50 / day [3] |
[1] Additional hours are available at “a la carte” rates.
[2] Hourly rates are billed in 15-minute increments.
[3] Admin fee is waived if Jeff is onsite with the team members.
Happy Planet Running 